The Best SaaS Management Platforms in 2025 [According to Analyst Research]

In this guide, we’ve outlined the nine best SaaS management platforms of 2025, highlighting their key features, strengths, and the types of businesses they are best suited for.

As software grows more complex, costly, and business-critical, choosing the right SaaS management platform is essential for optimizing spend and maximizing ROI.

While reviews and demos play an integral role in evaluating these platforms, analyst reports are equally critical, outlining key evaluation criteria and objectively assessing the advantages and limitations of the leading solutions in the category.

To compile this list, we’ve drawn on recent findings from independent research firm and ex-Gartner analysts, Lionfish Tech Advisors. You can download their full report for Evaluating SaaS Procurement and Management Platforms here.

A list of the best SaaS management platforms in 2025

1. Vertice

Vertice offers a robust SaaS management platform that includes usage analytics, benchmarking data, and customizable intake-to-procure workflows.

While the platform lacks IT asset management features such as deprovisioning and user-level controls, users often praise the pace of innovation, speed of new product releases, the strength of negotiation services, and the quality of benchmarking data.

With dedicated buyers and global support coverage, Vertice is particularly well-suited to mid-market and enterprise organizations operating across multiple regions.

2. Zylo

Zylo is another SaaS management platform with a strong emphasis on software discovery, license optimization, and renewal tracking. Its core strengths lie in helping companies gain visibility over their software stack, with well-regarded features for user analytics and SaaS categorization.

Zylo operates solely in the US, which may be a drawback for organizations with global operations. While pricing benchmarks are available, they come as a separate service, and the depth of data is limited compared to some of the other software management providers.

3. Sastrify

Sastrify provides a SaaS management platform centered on compliance tracking and SaaS discovery.

It is often praised for its quick onboarding and implementation process, strong presence in the DACH region, and its marketplace, SastriMarket, which enables fast access to vendor discounts. However, as these discounts are standard based on reseller agreements, users won’t necessarily secure as lucrative deals as they could with an impartial provider that negotiates on a case-by-case basis.

4. Vendr

Vendr was one of the first players in the SaaS management space and has since evolved its model to focus on its vendor marketplace, offering companies a more streamlined way to benchmark pricing and purchase software through pre-negotiated discounts.

As with some of the other platforms listed, this approach does come with its limitations – customers are subject to standard reseller terms rather than bespoke, case-by-case negotiations.

That said, Vendr still provides valuable SaaS management support through contract analysis, savings reviews, and buyer’s guides, helping organizations assess spend, identify opportunities, and make more informed purchasing decisions. Negotiation services are also available, though now offered as an add-on rather than a core feature.

5. CloudEagle

CloudEagle offers a modular SaaS management platform divided into three separately priced modules: Manage, Govern, and Procure – ideal for smaller companies wanting flexibility in feature access.

The platform boasts a wide range of direct integrations and strong data visualization capabilities, making it easy for organizations to track and manage their software spend.

Although CloudEagle is highly rated for its US-based support, its onboarding process is often reported as complex. Additionally, while the provider offers negotiation advisory and benchmarking data, these services are less comprehensive than those offered by the larger, more established providers.

‍6. Najar

Najar provides a SaaS management platform focused on procurement, usage tracking, and spend control – ideal for SMBs and mid-market companies seeking an all-in-one solution.

Its interface is rated as being user-friendly and intuitive, and it is one of the few providers to include negotiation support as part of its core offering. The platform's reporting capabilities and benchmarking data are, however, relatively limited, and its lack of international presence may restrict effectiveness for organizations with a global footprint.

7. Spendbase

Spendbase offers a SaaS management platform with a free entry-level version, making it an accessible option for companies in their early stages looking to gain basic visibility into their software spend.

The platform provides a user-friendly interface and like several other SaaS management solutions, operates its own marketplace giving users access to immediate, pre-negotiated deals. Again, as these off-the-shelf discounts are not tailored to individual companies or contracts, savings potential can be limited.

8. Spendflo

Spendflo offers strong SaaS intelligence capabilities, with features such as dynamic license management and shadow IT discovery, along with its intake-to-procure functionality.

While the platform is rated for its onboarding process and the fact that its negotiation services are included across all plan types, its data is relatively limited given the company’s size and lack of global presence, with customers further reporting that there are often too many contacts involved in negotiations.

9. Tropic

Tropic offers a range of SaaS management and procurement capabilities, including price benchmarking, usage analytics, and intake-to-procure.

The company regularly receives positive feedback for its product breadth and onboarding process, as well as its coverage of pricing benchmarks within the US. As with many other SaaS management platforms, the company’s primary focus on just one region may limit its ability to leverage global price points and service international organizations.

What to consider when evaluating SaaS management platforms

With so many SaaS management platforms available, taking the time to thoroughly evaluate the best one for your business is critical. Each platform varies in focus, capabilities, and level of support – and choosing the wrong one can result in missed savings, limited visibility, or unnecessary complexity.

The right solution should not only meet your current operational needs, but also scale with your organization as it grows.

Here are some key areas to assess when evaluating SaaS management providers:

• ‍Negotiation Support – Negotiating software contracts can be both time-consuming and strategically complex. Look for platforms that offer dedicated negotiation services as a core part of their offering, rather than a paid add-on. Having experienced buyers handle this process can lead to better pricing and terms, while also reducing the burden on internal teams.
• ‍Integration Capabilities – A platform is only as effective as the ecosystem it supports. Prioritize tools that integrate seamlessly with your existing tech stack and can accommodate new integration requests quickly. Broad and flexible integration capabilities ensure smooth data flow and more comprehensive visibility across your software environment.
• ‍Platform Functionality & Innovation – Evaluate both the depth of current features and the provider’s pace of product development. Regular feature updates and a forward-looking roadmap signal a strong commitment to innovation. This is particularly important if your organization’s needs are evolving or if you plan to scale usage over time.
• ‍Procurement Automation – Workflow functionality can dramatically reduce friction in software procurement and renewal processes. However, not all platforms offer the same level of sophistication. Platforms with highly customizable workflows allow organizations to match automation to their exact approval chains, policy requirements, and operational structures.
• ‍Access to Benchmarking Data – One of the most valuable tools in SaaS management is pricing intelligence. Solutions that offer rich, up-to-date benchmarking data – including pricing, discount ranges, and peer comparisons – provide essential leverage during negotiations and renewals. This data can help you understand whether your contracts are competitive and identify opportunities for optimization.‍
• Savings Guarantee – While many platforms advertise cost control features, only a few back those claims with savings guarantees. If ROI is a priority, look for providers that stand behind their ability to reduce spend with a clear and measurable commitment.

See in more detail how each of the SaaS Management Platform providers rank across each of these key evaluation areas by downloading Lionfish Tech Advisor’s latest report.

Final thoughts: Choosing the best SaaS management platform

A robust SaaS management platform is no longer a nice-to-have – it’s an essential requirement for any organization wanting total software visibility, to reduce waste, and to drive better ROI on SaaS spend.

As this guide outlines, there’s no one-size-fits-all solution, with each platform coming with its own strengths. This is why it’s so critical to align your choice not only with your organization’s current needs, but also with your future requirements.

For a more detailed breakdown of how these leading platforms compare, download Lionfish’s 2025 Guide to Evaluating SaaS Procurement and Management Platforms.

Alternatively, see for yourself how Vertice can help you streamline you SaaS procurement by scheduling a demo or taking a self-guided tour of the platform at your own pace.