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Problem
A Vertice customer had over 80 live SaaS contracts across IT, finance, marketing, and engineering.
But without a centralized system, contract ownership was unclear, renewal dates were missed, and teams wasted time digging through inboxes, Microsoft Teams, and shared folders.
On average, renewals took 7 to 10 days longer than new purchases because teams had to track down contracts and figure out who was responsible before beginning the renewal process.
Solution
Vertice’s contract repository, a centralized system designed for comprehensive management of SaaS contracts serving as a single source of truth for all contract-related information within an organization was the answer.
Using it, they:
- Centralized all contracts in one place with full visibility into owners, departments, values, and dates.
- Automated renewal tracking with clear deadlines and auto-renewal alerts.
- Assigned clear owners and linked departments to each contract record.
Outcome
The team reduced renewal prep time by 32%, entirely eliminated missed auto-renewals, and flagged $11,200 in unused spend by surfacing duplicate contracts and unclear ownership.
Employees now know where each contract lives, who owns it, and what action is needed.
“Vertice eliminates the need to have an in-house procurement professional as well as having a centralized view of all SaaS contracts.” James G, CFO, G2 Review
